Add a New Bequest

Aegis CRM allows you to manage bequests given to your organization after the partner's death.

To add a bequest locate and open the partner record, click Manage Bequests in the Actions pane, click Add a Bequest and then follow these steps:

1. Enter the identifier to use for this bequest in the Bequest ID field.  
   1. This is a free-form field that can accept any data up to 50 characters in length.
2. Enter the Estate First Name and Estate Last Name.
3. Specify whether or not the partner has an existing annuity contract with your organization.
   • Choose Unknown if you do not know whether the partner has an existing annuity contract with your organization.
   • Choose Yes if the partner has an existing annuity contract with your organization.
   • Choose No if the partner does not have an existing annuity contract with your organization.
4. Select the Originator Name from the drop down menu. The names that display depend on how your database is set up.
   1. Click Save to continue entering bequest details or click Save & Return to return to the Bequests page.
5. Click the Executors tab.

6. Click Add new record.
7. Select whether the executor is the Primary executor.
8. Select the Relationship to the partner for the executor.
9. Enter the executor's First Name, Middle Name, and Last Name.
10. Enter address information for the executor.
11. Enter contact information, including phone number and email address.
12. Click Insert.
13. Click the Beneficiaries tab.

14. Click Add new record.
    
15. Enter the First Name, Middle Name, and Last Name for the beneficiary.
16. Enter the beneficiary's address information.
17. Enter contact information, phone number and email address for the beneficiary.
18. Enter the percentage or dollar amount the beneficiary receives from the bequest.
19. Select whether the beneficiary is a family member of the partner.
20. Select the Relationship for the beneficiary to the partner.
21. Click Insert.
22. Click the Bequest tab.

23. Mark the Paid in Full checkbox if the funds for the bequest have been paid to your organization.
24. Select the Bequest Expectancy from these options:
    • Choose Unknown if you do not know what the bequest expectancy is.
    • Choose Yes if you expect to receive the bequest.
    • Choose No if you do not expect to receive the bequest.
25. Enter the Anticipated Bequest Amount or Percentage Amount you expect to receive.
26. Enter the Total Bequest Amount for the bequest.
    
27. Select the Bequest Type and Bequest Source for the funds.
    1. For Bequest Type, you can choose:
       1. Will if the partner has a will that provides the details of the bequest.
       2. Trust if there is a trust that provides the details of the bequest.
       3. Beneficiary/Designation if your organization has been identified as the beneficiary or designated to receive the bequest.
    2. For Bequest Source, you can choose:
       1. Will if the bequest is coming from a will.
       2. Insurance if the bequest is coming from insurance.
       3. IRA if the bequest is coming from an IRA.
       4. Stock if the bequest is coming from stock.
       5. Property if the bequest is coming from property.
       6. Trust if the bequest is coming from a trust.
       7. Retirement if the bequest is coming from a retirement account.
       8. Annuity if the bequest if coming from an annuity.
       9. Trust Charitable Remainder if the bequest is coming from the remainder of a charitable trust.
       10. Trust Charitable Lead if the bequest is coming from the lead of a charitable trust.
       11. Trust Charitable Unitrust if the bequest is coming from a unitrust of a charitable trust.
       12. Trust Charitable Revocable if the bequest is coming from a revocable charitable trust.
       13. Trust Charitable Irrevocable if the bequest is coming from an irrevocable charitable trust.
28. Enter the date the bequest was received in the Date Bequest Field using the MM/DD/YYYY format. You can also use the calendar icon to select the date.
29. Enter an Additional Bequest Amount and the Additional Bequest Receipt Date using the MM/DD/YYYY format. You can also use the calendar icon to select the date.
30. Enter the Date Bequest Finalized date using the MM/DD/YYYY format and the Status of Bequest. You can also use the calendar icon to select the date.
31. Enter the Specific Designation details that the partner made for the money.
32. Click the Firm / Bank tab.

 

33. Click Add new record
    
34. Enter the Firm / Bank Name.
35. Enter the address information for the organization.
36. Enter phone and fax numbers for the organization.
37. Enter a primary and secondary email address for the organization.
38. Enter a name and contact details for the main contact person at the organization.
39. Enter a name and contact details for a secondary contact person at the organization.
40. Enter a Website URL for the organization.
41. Enter the Account numbers.
42. Click Insert.
43. Click the Will tab.

44. Enter the Will Date using the MM/DD/YYYY format. You can also use the calendar icon to select the date.
    
45. Enter the Probate ID Number and Probate Date if the will is in probate.
46. Enter the County/State Filed In details about where the will is filed.
47. Enter the date for any amendments made to the will using the MM/DD/YYYY format. You can also use the calendar icon to select the date.
48. Enter the Date of Death and Age of Partner at Death if known using the MM/DD/YYYY format. You can also use the calendar icon to select the dates.
49. Enter the Date Notified using the MM/DD/YYYY format and how you were notified about a partner's death.
50. Click the Trust tab.

51. Enter the Amount Payable or Percentage amount from the trust.
52. Select the Manager of Trust as either an Attorney, Firm, or Trustee.
53. Choose the Type of Trust, Revocable or Irrevocable and then select from:
    1. Trust Charitable Lead if the bequest is coming from the lead of a charitable trust.
    2. Trust Charitable Remainder if the bequest is coming from the remainder of a charitable trust.
    3. Trust Charitable Unitrust if the bequest is coming from a unitrust of a charitable trust.
    4. Other if the bequest is coming from another source.
54. Select the Frequency for how often funds are recieved for the bequest.
55. Enter the Date Notified and who made the notification Attorney, Firm, Trustee, or Other.
56. Click the Documents tab.

57. Click Add new record.
58. Click Upload to search for and select the document.
59. Enter a Descriptionfor the document.
60. Mark the Private? checkbox to limit who has access to the document.
61. Click Insert.
62. Click the Transactions tab.

63. View any transactions that have been made on the bequest. The information that displays includes the Date, Fund, and Amount.
64. Click Save to continue entering bequest details or click Save & Return to return to the Bequests page.